A Step-by-Step Playbook for a Fully Integrated Recruitment Workflow

8/16/2025 • 4 min read

In the world of modern recruitment, the difference between good and great results often comes down to the quality of your integrations. A seamless flow of data between your AI screening tools, your Applicant Tracking System (ATS), LinkedIn, job boards, and Google Workspace is the key to creating a process where qualified candidates move forward automatically, and your recruiters can focus on making strategic decisions, not on tedious data entry.

This step-by-step playbook will guide you through the process of connecting your entire recruitment tech stack, helping you to build a more automated, efficient, and effective hiring machine.

Integrating with Your ATS: The Central Hub

Your ATS is the heart of your recruitment operations, and a deep, bidirectional integration with your AI screening tool is essential.

Leverage Pre-Built Connectors and REST APIs: Whether you’re using Workday, Greenhouse, Lever, or another major platform, look for an AI vendor that offers certified connectors or a robust REST API. This will allow you to seamlessly sync candidate profiles, update their stage in the hiring process, and add detailed notes. For even more powerful analytics, you can map the skill entities extracted by the AI to custom fields in your ATS.
Use Webhooks for Real-Time Automation: Webhooks are the key to creating a truly responsive workflow. You can configure them to automatically trigger the AI parsing and matching process the moment a new application arrives in your ATS. Once the AI has done its work, the shortlisted candidates can be pushed back to the ATS, complete with confidence scores and a clear rationale for the recommendation.
Ensure Robust API Access: When evaluating AI vendors, be sure to inquire about their API. It should expose all the key endpoints you need—for parsing, matching, and status updates—and have clear documentation on rate limits and retry logic.

Connecting with LinkedIn and Job Boards

To keep your pipeline full, you need a seamless way to ingest candidates from your various sourcing channels.

Integrate with LinkedIn Recruiter: Look for AI tools that offer approved integrations with LinkedIn Recruiter. This will allow you to sync your candidate pipelines and InMail responses, creating a more cohesive workflow.
Automate Job Board Ingestion: By configuring your job board postings with UTM tracking and requisition IDs, you can automatically ingest new applicants into your AI screening workflow. From there, they can be scored and routed to the correct stage in your ATS.

Supercharging Your Workflow with Google Workspace

Integrating your AI screening tool with Google Workspace can unlock a new level of automation and efficiency.

Automate Scheduling and Communication: By connecting your AI to Gmail and Google Calendar, you can automatically schedule interviews with qualified candidates and use personalized email templates to communicate with them at scale.
Centralize Your Document Storage: Use Google Drive to store structured parse outputs from your AI, as well as interview clips and other important documents. By governing access with clear controls, you can ensure the security of your sensitive candidate data.

Your Questions on Integration, Answered

Q: How do I get started with integrating AI screening into my existing ATS?

A: The best approach is to use a combination of pre-built connectors and webhooks. This will allow you to create a “parse-match-shortlist” workflow that is triggered automatically when a new application is received and then syncs the results back to your ATS.

Q: How can I integrate AI with my LinkedIn recruiting efforts?

A: Look for tools that can sync your candidate pipelines and communications between the two platforms. This will help you to automate follow-ups and ensure a consistent experience for every candidate.

Q: What’s the best way to integrate AI with my job board postings?

A: The key is to set up a system for automatically ingesting applicants. From there, you can run them through your AI scoring and push the shortlisted candidates to the appropriate stage in your ATS, complete with the AI’s rationale.

At GreetAI, we’ve made integrations a core part of our platform. We offer a wide range of multi-ATS connectors, tools for LinkedIn and job board ingestion, and powerful Workspace automations, all designed to reduce your setup time from weeks to just a few days.